how to set up folders in outlook for email

Important: Outlook 20 Mac users must be granted 'Reviewer' access to another person's calendar to be able open that calendar and view details. How Do I Open A Shared Folder In Outlook? If you wish to update permissions to a higher level, highlight the folder > right-click this folder > Share > Calendar/ Folder Permissions.To do that, click To and select the Global Address List from the Address Book drop-down list: To ensure the invitation doesn't fail, you can search for the user's email address in the Global Address list. Note: in Calendar invitation you can also choose level of details that will be shared. Click To button and choose user from the address book to whom you want to send invitation > click Send.Level of permission can be changed later on step 3.Īlternatively, you can select the folder and click Share on the ribbon: This action will create a sharing invitation with Reviewer level of permissions. In Outlook, highlight the folder you want to share > right-click this folder > Share > Share Calendar/Contacts/Journal/Notes/Tasks.To share to your Calendar, Contacts, Journal, Notes or Tasks folders with Sharing invitation: What Is An Autodiscover Record And Why Do I Need It? To find out whether Autodiscover it is set up for your domain or not, contact your account administrator. If no Autodiscover is set up, refer to the next section.

Note: Autodiscover record is required to use this method. If you want to grant full access to your mailbox, refer to the Complete/full access section of this article. This procedure allows other users to have limited access to selected folders in your Exchange Mailbox. Partial/selective access with Sharing invitation The calendar and mail folders can be shared via OWA.shared Contacts and Tasks are not visible or usable in OWA.Complete/full access to share the entire mailbox.Inbox, subfolders and custom top-level folders without Sharing invitation.The option Share My Calendar is under the Commands Not in the Ribbon list of commands. Microsoft introduced this as a feature so the behavior is treated as expected: Īs a workaround you need to go to Calendar > on Home Screen right click Ribbon > choose Customize the Ribbon. Known Issues: Option Share may be missing in Outlook 2016 builds after 9330.2078. Calendar, Contacts, Journal, Notes or Tasks folders with Sharing invitation.

For insturctions on publishing your calendar.Ĭhoose what type of access you would like to grant:

How to set up folders in outlook for email